COUNCIL HOLDS ITS MEETINGS ON THE LAST TUESDAY OF MOST MONTHS at 19.30 IN THE VILLAGE HALL unless advised otherwise.

Please note dates are subject to confirmation at the previous meeting and dates may change at short notice or be held remotely, subject to holidays or unavoidable circumstances beyond the council’s control. Council may call extra-ordinary additional meetings at any time according to need arising.

Please check with a councillor or the council web site (as above) as council can take no responsibility for consequences arising from new or changed dates.

KEY TIMING

7 days before meeting – cut off for requests to add Agenda items or clarification of Minute items.

3 clear days before meeting - Agenda posted to the web site & village notice board.

THE MEETING HELD

3 clear days after a meeting – Draft minutes of the meeting posted to the web site & notice board AND minutes approved at the meeting posted to web site & notice boards.

YOU CAN REQUEST THIS DOCUMENT IN LARGE PRINT ON REQUEST TO YOUR COUNCILLOR


Date

Meeting

Agenda Posted

Draft Minutes Posted

28th April 20

Full General Meeting [remote]

22 April

1 May

May 20

Annual Parish Meeting

CANCELLED

26th May 20

Annual Parish Council Meeting [remote]

20 May

31st May

30th June 20

Full General Meeting [remote]

24 June

3 July

28th July 20

Full General Meeting [remote]

22 July

31 July

25th August 20

Full General Meeting

19th August

29th August

29th September 20

Full General Meeting

23 September

2 October

27th October 20

Full General Meeting

21 October

30 October

24th November 20

Full General Meeting – Precept authorisation

18 November

27th November

December 20

No meeting by agreement

-

-

26th January 2021

Full General Meeting – Precept ratification

20 January

29 January

23rd February 2021

Full General Meeting

17 February

26th February

30 March 2021

Full General Meeting

24 March

2 April

THE PARISH COUNCIL

The Local Government Act, Sch. 12, para 8 stipulates that local councils in England must meet annually.

In addition, “a parish council must meet on at least three other occasions during the year” – Local Government Act 1972, Sch. 12, paras 10(1) & 26(1) – “and may hold as many further meetings as it pleases”.

“Such meetings may be held by virtue of a standing order or they may be specially convened”.

“A local council may meet at any time of day, but the Annual Meeting is held at 6pm if no other time has been fixed for it” – Local Government Act, Sch. 12, paras 7 & 23.

They must be free, open to the public and publicised, at specified times, on lawful media channels – web site & noticeboards – to specify timing & venue.

Councillors are summoned to meetings by the Clerk with an Agenda specifying business proposed to be transacted. A Council can not lawfully decide on any matter not proposed in the Agenda circulated with the summons.

Grendon Underwood Parish Council has opted to hold 9 General Parish Council Meetings per annum in addition to 1 Annual Parish Council Meeting.

General Meetings are to be held at 19.30 in the Village Hall on the last Tuesday of each month except August and December when no meeting will take place in those months.

The Annual Parish Council Meeting will be held in May, immediately after the Annual Parish Meeting, subject to circumstances arising beyond Council control.

THE PARISH

All parishes in England, which have separate parish council, are required to hold at least one Parish Meeting – Local Government Act 1972, s 9(1). This is in addition to the Annual Parish Council Meeting and should be held separately as it is subject to different legislation and so it is not confused with the Annual Parish Council Meeting.

The parish meeting must assemble annually between 1 March & 1 June (inc) – Local Government Act 1972, Sch 12, para 14(1) and (3). It must meet when convened by the Parish Council and as often as may be required. In addition to the Parish Council, an Annual Parish Meeting can be convened by the Chair of the Parish Council, two Councillors or 6 local electors of the Parish. In Grendon Underwood, it is usually called by the Parish Council to be held on the last Tuesday of May at 19.00 - immediately prior to the Annual Parish Council Meeting.

A parish meeting consists of local government electors registered to vote in the area for which it is held. Local councillors including the Chair may attend but have no voting rights other than as any resident of the parish. Should the Chair (or Deputy Chair) of Council attend they must preside at that meeting. Should they not attend, those attending may elect another resident by a majority of those attending.

ACCESS

Our meetings are public, open meetings and the Chair usually sets aside a short period for residents of the Parish to address the Council. Any resident of the Parish is entitled to request additional items to an Agenda subject to certain conditions.

PLEASE NOTE: A council meeting is not a public meeting; it is a meeting held in public.

The public is asked to respect the fact that a Council Meeting is specifically designed to conduct council business and interruptions during council business are not permitted.

If Council business is disrupted in any way the person/s causing the disruption may be asked to leave at the discretion of the Chairman.

Participation in the Public Forum by members of the public

Grendon Underwood Parish Council meets and makes its decisions in public and is committed to community engagement. We, therefore, invite residents of the Parish, stakeholders in the Parish, members of the public, the press, the police and county and district councillors to attend meetings and contribute within a time set aside before the Council Meeting commences and under these specific rules. It is usually called a Public Forum.

There is no requirement in law to provide a Public Forum but this council welcomes the opportunity to offer this facility –

Public participation will be for a period of fifteen minutes before the Council Meeting, after which the Public Forum will be formally closed to allow the Council Meeting to commence.

Any member of the public wishing to speak should notify the Chairman prior to the start of the meeting.

Public participation is only permitted regarding items already on the agenda and the matter may be addressed immediately or carried forward to the next meeting without discussion.

A maximum of three minutes is permitted for a member of the public to speak and the speaker must address all matters through the Chair.

Only one person may speak on any agenda item - subject to the above time limits – to avoid repetition.

[Two people may speak if one omits important information or has opposing views i.e. one for and one against a particular matter.]

Supplementary comments or questions are solely at the discretion of the Chairman.

No question may be repeated within a 6 month period.

Guidance notes for members of the public:-If several people want to speak on the same item try to get together in advance to choose the best person to speak for you all. Any repetition or discussion between members of the public will waste the allotted time.

Participation in Public Forum by persons other than members of the public

The Parish Council will automatically provide an opportunity via the agenda for the Police, and the County and District Councillor(s) to attend and report to meetings and respond to any questions or queries from Councillors.

CRITICAL TIMING

If you want to have something considered for inclusion into an Agenda or to comment on the previous meeting minutes or you can’t attend a meeting, please email the Clerk on clerk.gupc@outlook.com or use the contact form on this site at least 7 days prior to the meeting you want your matter to be discussed.

If it is considered inappropriate to be included to the Agenda for public discussion [such as for data protection concerns], you will be advised of the reasons why by email.

An Agenda will be published 3 clear days prior to all meetings both on this site and on the Village Hall noticeboard.

Draft minutes of a meeting will be published normally 3 working days after that meeting.

Approved minutes will be published three days after the meeting at which they are ratified.

Minutes are required to be held indefinitely and older minutes can be referenced on request to the Parish Clerk on clerk.gupc@outlook.com

Filter Meetings
Year Month
30
March 2021
Tuesday, 19:30
REMOTE

General Parish Council Meeting

Parish Council Meeting

23
February 2021
Tuesday, 19:30
REMOTE

General Parish Council Meeting

Parish Council Meeting

16
February 2021
Tuesday, 19:00
REMOTE

NEW PRISON MEETING

Extraordinary Meeting

15
February 2021
Monday, 19:00
REMOTE

NEW PRISON MEETING

Extraordinary Meeting

26
January 2021
Tuesday, 19:30
REMOTE

General Parish Council Meeting

Parish Council Meeting

19
January 2021
Tuesday, 19:00
REMOTE

NO MORE PRISONS MEETING

Extraordinary Meeting

Second Prisons open meeting to collate objections
29
December 2020
Tuesday, 19:30
N/A

NO GENERAL MEETING BY AGREEMENT

No General Meeting in December.
10
December 2020
Thursday, 19:00
REMOTE

NO MORE PRISONS MEETING

Extraordinary Meeting

Preliminary Fact Finding Meeting
24
November 2020
Tuesday, 19:30
REMOTE

General Parish Council Meeting

Parish Council Meeting

27
October 2020
Tuesday, 19:30
REMOTE

General Parish Council Meeting

Parish Council Meeting

29
September 2020
Tuesday, 19:30
REMOTE

General Parish Council Meeting

Parish Council Meeting

25
August 2020
Tuesday, 19:30
REMOTE

General Parish Council Meeting

General Parish Council Meeting

28
July 2020
Tuesday, 19:30
REMOTE

General Parish Council Meeting

Parish Council Meeting

30
June 2020
Tuesday, 19:30
REMOTE

General Parish Council Meeting

General Parish Council Meeting

26
May 2020
Tuesday, 19:30
REMOTE

General Parish Council Meeting

Parish Council Meeting

REMOTE
28
April 2020
Tuesday, 19:30
VIRTUAL

General Parish Council Meeting

Full Parish Council Meeting

31
March 2020
Tuesday,

MEETING CANCELLED DUE TO CORONAVIRUS

Parish Council Meeting

CANCELLED
25
February 2020
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

28
January 2020
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

26
November 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

29
October 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

24
September 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

30
July 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

25
June 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

28
May 2019
Tuesday, 19:00
Grendon Underwood Village Hall

Annual Parish Meeting

Parish Meeting

28
May 2019
Tuesday, 19:30
Grendon Underwood Village Hall

Annual Parish Council Meeting

Full Parish Council Meeting

30
April 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

26
March 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

26
February 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

29
January 2019
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

27
November 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

30
October 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

25
September 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

31
July 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

26
June 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

30
May 2018
Wednesday, 19:00
Grendon Underwood Village Hall

Annual Parish Meeting

Parish Meeting

30
May 2018
Wednesday, 19:45
Grendon Underwood Village Hall

Annual Parish Council Meeting

Full Parish Council Meeting

24
April 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

27
March 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

27
February 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting - 27-02-2018 - CANCELLED

Full Parish Council Meeting

23
January 2018
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

01
September 2017
Friday, 18:00
Grendon Underwood Village Hall

Extraordinary Council Meeting

Extraordinary Meeting

27
June 2017
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

General Parish Council Meeting

23
May 2017
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting

25
April 2017
Tuesday, 19:30
Grendon Underwood Village Hall

General Parish Council Meeting

Full Parish Council Meeting